FYI Magazine

Provide guests with added comfort at your wedding

Created on Wednesday, 27 July 2016 00:43

Published on Wednesday, 27 July 2016 00:43

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Weddings are special days in couples' lives. No wedding would be complete without the witnesses, including the happy friends and family members who are anxious to celebrate the special day.

While weddings are largely about the couple tying the knot, it's important the couples do not overlook the comfort of all of the well-wishers at the ceremony and reception. Every effort should be made to ensure guests are comfortable and feel welcomed at the event.

Plan for inclement weather. The weather is unpredictable, so establish a backup plan should the weather not cooperate on your big day. Outdoor weddings in warm, sunny locations can get hot quickly, so make sure there is shade available. Ask ushers to hand out sunscreen so guests don't burn in the sun. If there's a chance for rain, have umbrellas or a tent available to keep guests dry.
Choose a venue that can support your guest list. Guest comfort can be compromised if everyone is packed into a reception room that is much too small. Everyone should be able to sit and move around freely. This notion also applies to the dance floor. Be certain guests can dance comfortably and have a good time.
Verify basic needs can be met. When selecting venues or ceremony sites, investigate whether guests will have an easy time getting to and from the room. Are paths easily accessible for those with mobility issues? Are restrooms located close enough to seating areas so elderly guests won't have to walk far to use the bathroom? Put yourself in your guests' shoes and figure out solutions to any potential obstacles that might affect your guests.
Offer welcome drinks and snacks. A cocktail hour might be on the horizon, but guests may arrive with an appetite. Make a few light refreshments available, such as crackers, chips, pretzels, and some soft drinks. Ice-cold water or lemonade can make an outdoor ceremony more comfortable in the heat. Conversely, hot chocolate or coffee warms up a body in chilly weather.
Consider ice-breaker games. Little games can help guests who have never met get to know one another. Games also may help pass the time until the reception begins.
Provide a program of events. Clue guests into what will happen and when. This way they can adjust their schedules around the wedding. If photos of the bridal party will take place immediately following the ceremony, mention it on the program. Guests will appreciate knowing what to expect and when to expect it.
Provide other creature comforts. Stock extra toiletries in the restrooms, and consider making inexpensive sandals available for guests with sore dancing feet.

Weddings may focus on the couple tying the knot, but guests play a key role in the festivities as well. Keeping them happy and comfortable is a benefit to all.